What is a GSA Schedule Sale?
GSA contract schedule holders are required to report sales off of their GSA contracts on a quarterly basis and remit any associated industrial funding fee (IFF) to GSA. Only sales deemed GSA sales off of the GSA contract schedule holder’s contract need to be reported.
To determine if a sale off of your GSA contract is subject to the IFF, follow the guidelines set out below:
What is a GSA sale:
If you are selling a contract item, to an authorized user (please visit http://www.gsa.gov/portal/content/104212 for a list of authorized users), at contract prices (or lower), and there is no evidence of another contract vehicle in place, the order is considered a GSA sale.
What is not a GSA sale:
Open market items (i.e. non contract items/services, ODC & Travel) can be included with contract orders, but must be clearly marked as such on orders. Open market items are NOT reportable sales. Work as a subcontractor (even if the end user is a government agency) is not a sale under your contract and is therefore not reportable.
How to determine if a sale is reportable:
Any one or more of the following may indicate that a sale is a GSA sale:
- Product or service is on your GSA contract
- GSA contract number is stated on the purchase order or task order
- Ordering information and terms are the same as your GSA contract
- Customer made contact with you through GSA Advantage! or eBuy
- Customer pays with the government-wide commercial purchase card
- Pricing is at or below the GSA price
- There is no indication of any other procurement vehicle being used
- Sales to private company with a Letter of Authorization using FAR 51 or a FAR 51 Deviation
Summary:
When a government order fits within the GSA contract parameters, the order should be considered a GSA sale unless the ordering agency indicates otherwise. If the product is on the GSA contract, the ordering organization is authorized to use the GSA contract, and there is no evidence of any other contracting vehicle being used by the contracting office, then the order is considered a contract sale. When in doubt, always verify with the ordering organization if they are utilizing your GSA contract for that order.
If you have any questions regarding whether or not a sale off of your GSA Contract constitutes a GSA sale, please contact one of our GSA Consultants at SharpMinds.